Partner Onboarding — Finlandia Partner Portal

1 Getting started One quick question tailors the rest of the form. Fields marked * are required.

Which best describes your company's relationship with Finlandia? *

Vendor — Brand Owner / Manufacturer We own or manufacture one or more brands. Supplier — Distributor / Wholesaler Finlandia purchases products from us, including products from brands we may not own. Both Your company owns or manufactures its own brands and also distributes brands owned by other companies.

2 Your companyThe legal basics for your new partner profile.

Every field in this section is required. If something doesn't apply to your company, please write "Not applicable" or "N/A" rather than leaving it blank.

Legal company name *

Operating names * (trade names, DBAs — write N/A if none)

Website * (write N/A if none)

Year established *

Primary business language *

Company type *

Country of incorporation *

Business number * (N/A if none)

GST / HST number * (N/A if none)

PST number * (N/A if none)

3 ContactsWho we should talk to.

Sales, Order Desk, Accounts Receivable, and Regulatory each need a name and an email — these double as your department inboxes, so please route them to whoever actually handles that function (a shared inbox is fine). Marketing and Executive/Owner are optional. If one person covers more than one role, tick “Same as primary contact” on that block instead of retyping.

4 AddressesHead office, plus where we should remit payment.

5 Brands & ComplianceThe brands you own and your company-level quality credentials.

Your brands * (add each brand your company owns, licenses, or is authorized to represent)

Company / Facility Credentials (company- or site-level; brand and product certifications are collected later, with the products)

Site licence number (Health Canada, if applicable)

GMP certified

GMP certificate issuer (certifying body, if applicable)

GMP certificate number

GMP certificate expiry

Facility / quality credentials (check all that apply)

Establishment licence (number, if applicable)

Product liability insurance

Do you maintain product liability insurance?

Yes No

6 Vendors You DistributeThe brands you carry for the vendors whose products you distribute.

Vendors you distribute * (add each vendor and the brands you carry for them)

How should we onboard the vendors you distribute? *

Share each vendor's email — Finlandia will follow up directly to invite them Share Finlandia's link with your vendors yourselves (we'll include ready-to-use wording in your acknowledgement email) Share your API information for direct integration

7 Ordering, Freight & ReturnsOrder minimums, lead time, freight, and returns / RMA terms.

Ordering & lead time

Minimum-order basis *

Minimum order amount * (if applicable, or 0)

Standard in-stock lead time (days) *

Lead-time counting *

Lead time starts from *

Freight

Free-freight threshold (MOQ) * (minimum order value to qualify for free shipping — enter 0 if none)

Returns & RMA (RMA = Return Merchandise Authorization — Finlandia's process for approving a return before it ships back to us)

Returns require prior authorization (RMA)? *

Yes No

Short-dated / expiring stock returnable? *

Yes No

Defective / damaged goods handling *

7 Payment & RemittancePayment and remittance preferences.

Preferred payment method * (how your company accepts payment from Finlandia; most commonly credit card or EFT)

Standard payment terms offered to Finlandia *

Price currency

Please do not enter full banking, routing, or account information here, and do not attach banking documents. After your submission is reviewed, Finlandia's Accounting Team will contact you separately through a secure verification process, including a secure upload link and a phone confirmation, to collect and confirm your banking and remittance details.

For security, banking or remittance instructions never take effect until independently verified by Finlandia.

8 Policies & ProgramsMinimum advertised price (MAP) and related programs.

Does your company have a MAP (Minimum Advertised Price) policy?

Yes No

8 AttachmentsSite licence, GMP certificate, COA, insurance, price list — anything that helps.

Add each document, choose its type, and give it a short label. Helpful documents include a price list, product catalogue, credit application, site licence, GMP certificate, certifications, product-liability insurance, COA / specification, returns policy, and MAP policy. Accepted: PDF, JPG, PNG, XLSX, CSV, DOC, or DOCX — up to 10 files, 10 MB each. Nothing here is mandatory; our team may request anything missing later.

Almost done — you will see a full summary of everything you entered before anything is sent.

Review your submission

Nothing has been sent yet. Check the details below, then confirm.

Before you submit

I confirm that the information provided is accurate and complete to the best of my knowledge. I am authorized to provide this information on behalf of the company. We agree to notify Finlandia of material changes to company ownership, contacts, licences, insurance, pricing, payment instructions, or regulatory status. I understand that banking or remittance instructions will not take effect until independently verified by Finlandia.

Thank you — we have received your onboarding submission.

Your reference number:

Our team aims to begin reviewing new partner submissions within 2 business days. Submitting this form does not mean your company, brands, or products have been approved. Please quote this reference number in any follow-up correspondence.

Any information provided is treated as confidential and used solely for internal business purposes.